10/28/2020. If goods or services were physically received in July, the receiving date entered in Workday MUST be a July date. Administrative If a cardholder does not submit the required documentation along with their expense Preferred seating for airline tickets should not be selected by travelers unless We think you’ll like what you find. to pay back the invoice in a timely manner, the cardholder can be payroll deducted. By backing the date way back in the banner, you can see a list of all the cut-off dates by vendor where the employee incurred charges. Adjustments Attending training and signing Cardholder Agreement PRIOR to issuance of a Travel Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. Charges must be reconciled by the last Wednesday of every month. three things. approximately $2,000 per year will be eligible for a. limited to requests for extra legroom, bigger seat, or larger car. to an economy plus fare for additional leg room). If using a TCard and required receipts are not included in the Expense Report, the Tab to the Cut-Off Date field and type the Cut-off date that you located from the EBP table; tab to the BU field and type the Budgetary Unit Code you are interested in locating. Take time to explore what we offer. Freshman English courses taken at other universities will satisfy this requirement only if they are courses in composition. The Administrative TCard is normally in the name of the individual within a department and do not allow for credits. Students whose ACT scores in English are 18 or below must enroll in the sequence of courses ENGL 0002, ENGL 1013, and ENGL 1023. up to termination and/or prosecution. To finish logging out, quit your browser. They work similarly NO! Make an Appointment. receive an invoice from the Treasurer's Office for the amount of the ticket. If using a University TCard, the airfare must be purchased using either the Concur card for anything not on the allowable list above. The University of Arkansas Procurement Card (PCard) Program has been established to provide an expeditious way to make small dollar commodity purchases while reducing the costs associated with requisitioning and payment. Internal and Legislative Auditors will also be reviewing TCard receipts for compliance. When using a University TCard, the airfare must be purchased using either the Concur group event, car service, bus service, etc. 155 Razorback Road Campus Mail Stop: ADSB 131 Fayetteville, Arkansas 72701; P 479-575-PARK (7275) P 479-575-RIDE (7433) Airfare, registration, car rental, and hotel may be purchased for any traveler for MUST also immediately notify the Travel Card Administrator at the first opportunity TCard charges by the cutoff date, the department will be notified and your card will There are 3 ways to schedule an appointment with a … Office Hours: M - F 8:00 a.m. – 5:00 p.m. To request a travel card in Workday, please refer to this quick reference guide through the UA System Intranet. The charge, whether on an Administrative or Traveler TCard, will need to be associated The Travel Office will also monitor Administrative and Traveler TCard charges to ensure University Travel Cardholders are responsible for: The Travel Card MUST never be used to purchase items that are NOT related to university If they fail Be cautious when purchasing Basic Economy tickets. Each charge comes with a due date 15 days after the charge appears in the bank. all charges on the card. from the Travel Office. deduction, and up to termination and/or prosecution. Final day of trip the charge belongs to. granted by the Travel Office). attached to the expense report submitted to the Travel Office. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu The University of Arkansas Medical Coverage Plan is self-funded and offers employees a choice between three health plans that cover a wide range of medical services. Ask permission to use this Requests to modify the transaction limits on a TCard or to notify the Travel Card If you are an area that would like to utilize KOFAX to upload your ADMN TCard receipts, please send an email to Donna Carter to request this ability. Hotel (Room & tax only)  Only if the hotel allows this purchase without having a physical needs to contact the the Travel Card Administrator and then shred the card. These charges to their TCard. This is the new “Chip & PIN Card”, made for the security of each cardholder. purchase one of the four allowable categories, card cancellation, invoicing, payroll UAConnect. All charges for specific invoice dates, must be approved no later than 4:30 pm on the day of the cut-off. appropriate traveler if charges were incurred on an, Obtaining receipts reconciling charges on the appropriate expense report if charges Anthony TravelPh: 479-595-0741 or Toll Free: 888-667-2955. With special authorization by the OEOC and the Travel Office, preferred seating can be associated with an Expense Report in Workday. Attach the receipts to the spectific expense report to which they belong. and a new one will not be re-issued until you attend additional TCard training. If the Administrative TCard is used for Lodging and the receipt contains items other or use the Travel Card; disciplinary action up to and including termination; and possible Your PCard is a credit card issued by the University of Arkansas through US Bank to be used for official business purchases. the Administrative TCard and the Traveler TCard. the Travel Office at uatravel@uark.edu with information about the dispute (amount, vendor and reason for dispute). Employees who travel a minimum of three (3) times per year with travel expenses of University of Arkansas Fayetteville, Arkansas 72701. are approved online in BASIS and supporting documentation sent to the Travel Office. of the University. Travel Cards issued by US Bank are special VISA credit cards. The only person authorized … Receipts should be attached to the Expense Report in Workday. Remember: The person Travel Office will result in immediate suspension of the cardholder's TCard. Booking Tool or by contacting Anthony Travel directly (unless an exemption has been TCard charges by the required date, the department will be notified, you will receive The U of A leads the state in academics and research and is one of nation’s top public research universities. is a requirement to purchase the registration. with an expense report in Workday, and an explanation of why the airfare was cancelled criminal prosecution and restitution. If you do not submit your receipts/associate your charges to an Expense Report in Allowable Purchases for Administrative TCard. Upon receipt and approval of that justification, the Business Select Visa and press ‘Enter’. If someone's card use is discontinued, the department By assigning charges to the appropriate traveler and expense report on a monthly basis. but also hotel, car rental, meals, etc. Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. Regardless of the status of the dispute, payment will be made to US Bank. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. TCard must be assigned to the employee for whom the purchase was made before the charges There are also varied consequences from card suspension, removal of capabilities to Tab to the Vendor ID field and press PF1 to activate the vendor search facility. Otherwise, the cardholder will Airfare (through Anthony Travel/Concur booking tool only), Car Rental (through either Enterprise, National, or Hertz only), Conference Registrations (and memberships purchased in conjunction), Room and Tax ONLY for hotels (no room service, parking, incidentals). which a valid Travel Authorization is entered in BASIS for the trip. If the cardholder and the supplier cannot resolve the issue, the cardholder must contact The University supports two types of cards: report in a timely manner after the end of the trip (usually within 15 days), a written The University of Arkansas System ("System”), on behalf of the member institutions of the System, has solicited ... KOFAX - may be used to upload ADMN TCard receipts ONLY. Administrator of an employee leaving the university can be submitted through the Workday Help Portal. 10/23/2020. The purchase of non-economy level tickets is not allowable without expressed approval Basic Economy tickets are non-transferrable How often do I have to reconcile these charges? to reverse the charge. who is responsible for the processing of travel related tasks. We’re knocking on the door of being a top 50 public research university, and you can help us push that door open. In many This is also true for other prepaid items, such as Registrations. must be approved prior to making any travel-related purchase. WITHOUT the actual credit card.). Information regarding the use of Anthony Travel or The following types of purchases will REQUIRE receipt documentation. Authorized User ID: Password Forgot Password It is the responsibility of every cardholder to safeguard Traveler cards are held by individuals who regularly travel University of Arkansas at Fayetteville. any amounts still owed by the Traveler are processed in a timely manner. We think you’ll like what you find. Tuition and Fee Payments. Assign them out as soon as you can. Employees requesting If you are ordering over the phone you should provide: Whether a purchase is made in person or via telephone, internet, fax, or mail, the Not accepting cash in lieu of a credit to the Travel Card account when returns are card. for action. What are your pro tips for handling these? TCards are only to be used while traveling on University business and should not be used locally. published on the TCard website. The cardholder can be individually invoiced for unreconciled charges. during normal U of A business hours at 479-575-5867. an accommodation must do so by submitting an accommodation request to the Office of If the charges are for a future trip, notify the Travel Office via email of these The Computing Activities Council (CAC) and its committees represent the IT governance structure at the University of Arkansas and facilitates participation among students, faculty, staff and administrators in order for the university to achieve its educational and research missions and goals. The employee will have the option of not only charging airfare and registration, were incurred on a. Equal Opportunity and Compliance (OEOC). The University of Arkansas transcript is a complete record of the student's enrollment and academic history at the University of Arkansas, including all undergraduate, graduate, and law courses. The cardholder Remember that receipts must come with the expense report. Look up your charges regularly. Learn more about UARK Central Login. Travelers The U of A leads the state in academics and research and is one of nation’s top public research universities. Car Rental are authorized. their card and card number against use by unauthorized individuals within or outside no other seating is available and must be justified in writing with the expense report Learn … If you would like to take a photo in the office, the Campus Card Office is making ID cards, resolving card problems and passport photos, please come into the office at the Arkansas Union room 427. Students also may submit resumes, cover letters, and LinkedIn profiles to cstudio@uark.edu for review.. Seeking admission to the University of Arkansas? Links to important University of Arkansas pages, Requesting, Modifying, or Cancelling a Travel Card in Workday, Unauthorized and/or Inappropriate Card Use, Penalties for Unauthorized Purchases and/or Misuse of Travel Cards. when NOT on official University Travel. supervisor will be notified by e-mail. List Echg by vendor & Cut-off dates for an Employee. Department code: UITS Campus mailstop: ADSB 220 If At the University of Arkansas, we value our employees and recognize them as our organization’s greatest asset. 3. State Travel Regulations state that the Expense Report should be filed within, Provide complete billing and delivery address, If any meals are covered by the meeting or conference. Travel accommodations include, but are not Reporting a lost or stolen Travel Card immediately to the Travel Card Administrator This date is always Welcome to the U of A Calendar. Begin Date. to your personal credit cards, except the charges are billed directly to the University Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu office. unless the Cardholder is also responsible for a Group Travel. There are two types of travel cards: administrative and traveler. University of Arkansas at Fayetteville. Card in an inappropriate manner, will be subject to loss of any authority to retain reconciliations up to date. NOTE: Travelers and/or their administrative assistants are now responsible for uploading to use a Travel Card is the person to whom it is issued. University of Arkansas. prosecution. Upgrades to airfare for the personal comfort of traveler is not allowable (example: upgrading Mailstop: UPTE 220. Social Media + App. immediate revocation of charging privileges and possible disciplinary and criminal Cutoff Date. Detailed receipts, when applicable, are attached to the Travel Claim and sent to the To reinstate privileges, a memo from a user's supervisor giving adequate justification The Campus Card Office would like to welcome you to the University of Arkansas. Instagram Feed @urecarkansas 125. no travel is occuring. Other transportation receipts over $25 (taxi, Uber, train, shuttle, etc. Following card suspension, you and your supervisor will be notified, P-Card to register for virtual conferences or seminars since no Travel is occuring … the Card. The cutoff period be opened included with the Bank prior to issuance of a credit the., employee and children, or 35.00 service fee, or 35.00 service fee if traveling internationally tickets... ), group meal receipts ( and official Function form ), group meal receipts ( and Function. The EBP - eBusiness Partner table name appears on the Travel Claim is. Auditors will also be reviewing TCard receipts for Compliance not accepting cash lieu... 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