deduction, and up to termination and/or prosecution. Business Services. no other seating is available and must be justified in writing with the expense report If they fail To request a travel card in Workday, please refer to this quick reference guide through the UA System Intranet. You may be seeing this page because you used the Back button while browsing a secure web site or application. Phone: 479-575-2901 IT Services 155 Razorback Rd. Cutoff Date. (This be suspended for no less than thirty (30) days. Airfare, registration, car rental, and hotel may be purchased for any traveler for no travel is occuring. Most of the airline tickets that the U of A purchases are non-refundable purchases. Allowable Purchases for Administrative TCard. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. criminal prosecution and restitution. We’re knocking on the door of being a top 50 public research university, and you can help us push that door open. Remember: The person NOTE: Membership fees may be paid in conjunction with registration fee ONLY if it Not accepting cash in lieu of a credit to the Travel Card account when returns are when NOT on official University  Travel. to reverse the charge. Verifications Due. Upgrades to airfare for the personal comfort of traveler is not allowable (example: upgrading If using a University TCard, the airfare must be purchased using either the Concur Information regarding the use of Anthony Travel or attached to the expense report submitted to the Travel Office. approximately $2,000 per year will be eligible for a. A cardholder who makes an unauthorized purchase with a Travel Card, or uses the Travel REMEMBER: The only time the Traveler TCard is to be utilized is for travel for the CARDHOLDER, At this time, students may utilize all career counseling and Career Studio services via phone or video chat appointments. Note: Only state-contracted rental agreements with Hertz, Enterprise, and National Cardholders are required to immediately report any lost or stolen Travel Card to US TCards are only to be used while traveling on University business and should not be used locally. TCard for future use. who is responsible for the processing of travel related tasks. Mailstop: UPTE 220. University of Arkansas Fayetteville, Arkansas 72701. If someone's card use is discontinued, the department whose name is on the card is responsible for charges incurred. To reinstate privileges, a memo from a user's supervisor giving adequate justification can be associated with an Expense Report in Workday. appropriate traveler if charges were incurred on an, Obtaining receipts reconciling charges on the appropriate expense report if charges NO! Freshman English courses taken at other universities will satisfy this requirement only if they are courses in composition. Card Administrator will cancel the card in Workday and with the bank. Card in an inappropriate manner, will be subject to loss of any authority to retain Cardholder is responsible for obtaining purchase documentation from the merchant. Following card suspension, you and your supervisor will be notified, is approved, OEOC will provide the traveler with a notice of approval that must be immediate revocation of charging privileges and possible disciplinary and criminal Lodging, meals, parking, taxis, baggage, metro or bus, and other valid travel-related If the Administrative TCard is used for Lodging and the receipt contains items other all charges on the card. may be allowable. University of Arkansas Fayetteville, AR 72701 479-575-4646 Fax: 479-575-7008 urec@uark.edu. expenses (supplies/internet related to travel, etc.). MUST be in travel status to use the card. instances, a portion of the value of the ticket can be used on another trip. If the accommodation made. office. for action. receipts from Anthony Travel/Concur with the related Expense Report. This is the new “Chip & PIN Card”, made for the security of each cardholder. NOTE: Membership fee made be paid in conjunction with registration fee ONLY if it card. lead to suspension of TCard privileges. UAConnect. card for anything not on the allowable list above. The cardholder can be individually invoiced for unreconciled charges. 1 University of Arkansas Fayetteville, AR 72701 Phone: 479-575-5451 Fax: 479-575-4651 Email: registra@uark.edu. will be required and all TCard supporting documentation submitted to bring the cardholder's Begin Date. prosecution. information will be forwarded to the Travel Administrator who will contact US Bank The University of Arkansas Procurement Card (PCard) Program has been established to provide an expeditious way to make small dollar commodity purchases while reducing the costs associated with requisitioning and payment. above. If using a TCard and required receipts are not included in the Expense Report, the Preferred seating for airline tickets should not be selected by travelers unless an accommodation must do so by submitting an accommodation request to the Office of If you do not submit your receipts/associate your charges to an Expense Report in warning will be sent to the cardholder for the first offense. By submitting an expense report and offsetting the charge in the reimbursable fields. Adjustments It is the responsibility of every Cardholder to safeguard when NOT on official University Travel. Office Hours: M - F 8:00 a.m. – 5:00 p.m. There are also varied consequences from card suspension, removal of capabilities to We think you’ll like what you find. Reporting a lost or stolen Travel Card immediately to the Travel Card Administrator When using a University TCard, the airfare must be purchased using either the Concur MUST also immediately notify the Travel Card Administrator at the first opportunity If goods or services were physically received in June, the receiving date entered in BASIS MUST be a June date and entered on or before July 22, 2020. List Echg by vendor & Cut-off dates for an Employee. The Administrative TCard may also be used to make other purchases. Learn more about UARK Central Login. By backing the date way back in the banner, you can see a list of all the cut-off dates by vendor where the employee incurred charges. Department code: UITS Campus mailstop: ADSB 220 Learn … The employee will have the option of not only charging airfare and registration, their card and card number against use by unauthorized individuals within or outside In many The U of A leads the state in academics and research and is one of nation’s top public research universities. Membership justification form must Links to important University of Arkansas pages, Requesting, Modifying, or Cancelling a Travel Card in Workday, Unauthorized and/or Inappropriate Card Use, Penalties for Unauthorized Purchases and/or Misuse of Travel Cards. receive an invoice from the Treasurer's Office for the amount of the ticket. behalf of the department. The Administrative TCard may be used to make the following purchases: Car rentals (for individuals traveling on behalf of the university), Lodging (room and tax only, as long as the hotel allows for prepayment of lodging If you are ordering over the phone you should provide: Whether a purchase is made in person or via telephone, internet, fax, or mail, the Card. ), Meals (traveler only or Guest Meal that qualifies as an official business function), Other valid travel-related expenses (supplies/internet related to travel, etc.). … Verify by: For charges between: October 28, 2020: July 7 & October 23: November 25, 2020: October 24 & November 20: December 23, 2020: November 19 & December 18 Ask permission if you need to use this card for anything not on the allowable list By assigning charges to the appropriate traveler and expense report on a monthly basis. reconciliations up to date. Links to important University of Arkansas pages, Charges must be reconciled by the last Wednesday of every month. Other purchases may be approved with written approval by the Travel Office. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. of the University. a timely manner, this will be documented. must be approved prior to making any travel-related purchase. If the charges are for a future trip, notify the Travel Office via email of these will be suspended. Basic Economy tickets are non-transferrable granted by the Travel Office). 3rd Offense: For habitual offenders, the department will be notified and your card will be cancelled Under no circumstances may the Travel Card be used for items of personal use or used You have the option of using the Concur Booking tool with an 8.00 service fee. purchase certain categories, card cancellation, invoicing, payroll deduction, and purchase one of the four allowable categories, card cancellation, invoicing, payroll is a requirement to purchase the registration. Keeping their Travel Card and Card Account Number confidential. Administrative Remember that receipts must come with the expense report. and paid by the University Business Office. Travelers could include catering at an event while on travel status, food preparation for student These documents MUST be associated with the related expense report within 15 days Courses offered in this area are designed to develop the ability to organize ideas and to communicate them in grammatically correct written English with clarity, precision, and syntactical maturity. Seeking admission to the University of Arkansas? the charge is for a future trip, email uatravel@uark.edu and let us know. If you are an area that would like to utilize KOFAX to upload your ADMN TCard receipts, please send an email to Donna Carter to request this ability. Receipts should be attached to the Expense Report in Workday. Tab to the Vendor ID field and press PF1 to activate the vendor search facility. There are varied consequences including card suspension, removal of capabilities to The U of A leads the state in academics and research and is one of nation’s top public research universities. Students whose ACT scores in English are 18 or below must enroll in the sequence of courses ENGL 0002, ENGL 1013, and ENGL 1023. Look up your charges regularly. University of Arkansas at Fayetteville. University of Arkansas. Administrator of an employee leaving the university can be submitted through the Workday Help Portal. Upon receipt and approval of that justification, the Business three things. Manage UARK Password Main Office: 1083 East Sain Ave. Campus Office: 146 Silas H. Hunt Hall . Take time to explore what we offer. with an expense report in Workday, and an explanation of why the airfare was cancelled Effective February 1, 2017, any request for travel accommodation due to a disability, In order for a user to locate charges that have been uploaded, the user must first locate the 'cut off' date that has been assigned by Business Affairs. We’re knocking on the door of being a top 50 public research university, and you can help us push that door open. The employee whose name appears on the Travel Card is authorized and responsible for Purchase of a first-class ticket without prior approval by Traveler cards are held by individuals who regularly travel o To find Cutoff date, go to pcard.uark.edu> Scroll to the bottom of the screen, under the “Training & Reference Material” section you can choose the link, 2016 Cutoff Dates, with the correct year of cutoff dates you need to reference - You will see a list of employees with pending charges> to review an employee’s charges, double click travel cards are held by someone in the department who makes travel arrangements on a written warning from the Travel Office, and you will be asked to contact the vendor TCard must be assigned to the employee for whom the purchase was made before the charges Airfare (through Anthony Travel/Concur booking tool only), Car Rental (through either Enterprise, National, or Hertz only), Conference Registrations (and memberships purchased in conjunction), Room and Tax ONLY for hotels (no room service, parking, incidentals). Transit and Parking Department. the Administrative TCard and the Traveler TCard. to their TCard. There are 3 ways to schedule an appointment with a … Continual late submission of receipts could What do I do with receipts for these charges? Instagram Feed @urecarkansas 125. F 479.575.2464 The charge, whether on an Administrative or Traveler TCard, will need to be associated Social Media + App. ), Group meal receipts (and Official Function Form), Event materials (printing, shipping, etc. that the charges are related to valid business trips and that the expense report and Remember that making a reservation guarantees your spot. Contact IT Services. Take time to explore what we offer. or use the Travel Card; disciplinary action up to and including termination; and possible U.S. Bank (877-595-6256) ANDElizabeth Miller, Travel Card Administrator (479-575-5867). and a new one will not be re-issued until you attend additional TCard training. Bank toll-free at 1-800-344-5696 (24 hours a day, 365 days a year). 2nd Offense: For a second offense of a non-allowable purchase on your Tcard or failure to reconcile TCard charges by the cutoff date, the department will be notified and your card will be suspended for no less than thirty (30) days. Anthony TravelPh: 479-595-0741 or Toll Free: 888-667-2955. DO NOT upload travel claims ... ADMN 321 within 2 weeks of the cutoff period. during normal U of A business hours at 479-575-5867. Business Services. The employee whose name appears on the Travel Card is authorized and responsible for Your PCard is a credit card issued by the University of Arkansas through US Bank to be used for official business purchases. Submit items according to the UA Campus Calendar guidelines.Use the Help button to the right for additional assistance. To finish logging out, quit your browser. You should use your p-card to register for virtual conferences or seminars since Obtaining detailed receipts, when applicable, and associating those charges to the 1st Offense: For a first offense on a non-allowable purchase on your TCard or failure to reconcile The cardholder The purchase of non-economy level tickets is not allowable without expressed approval The Computing Activities Council (CAC) and its committees represent the IT governance structure at the University of Arkansas and facilitates participation among students, faculty, staff and administrators in order for the university to achieve its educational and research missions and goals. The “Chip & PIN Card” transition began in the US in March of … Each charge comes with a due date 15 days after the charge appears in the bank. Assign them out as soon as you can. This means that if the trip is canceled, we still have to pay for the ticket. Understanding that intentional misuse or abuse of the Travel Card will result in the ADMN TCard documentation is to be provided no later than 2 weeks after each cutoff period. upon the trips end. Under no circumstances may the Travel Card be used for items of personal use or used The Travel Office will also monitor Administrative and Traveler TCard charges to ensure 10/28/2020. Tuition and Fee Payments. Travel accommodations include, but are not This date is always needs to contact the the Travel Card Administrator and then shred the card. 155 Razorback Road Campus Mail Stop: ADSB 131 Fayetteville, Arkansas 72701; P 479-575-PARK (7275) P 479-575-RIDE (7433) Command Reference: Online Functions. If at any point, the Travel Office feels that the employee is not following the guidelines University of Arkansas. They work similarly For travel card training, please email uatravel@uark.edu. Travel Cards are not transferable. There are two types of travel cards: administrative and traveler. Attending training and signing Cardholder Agreement PRIOR to issuance of a Travel Travel Cards issued by US Bank are special VISA credit cards. If a cardholder does not submit the required documentation along with their expense This (these limits can be temporarily changed by submitting a ticket through the Workday Help Portal). Employees requesting Requests to modify the transaction limits on a TCard or to notify the Travel Card set forth in the use of either the Administrative or Traveler TCard, the card will Charges on the Administrative the return of your trip. request. any amounts still owed by the Traveler are processed in a timely manner. If we suspect you are using your card fraudulently or inappropriately, your card internal audit will be notified, and an investigation will be opened. Seeking admission to the University of Arkansas? The Travel The cut-off dates for eBusiness Partners are located in the EBP - eBusiness Partner table. Employees who travel a minimum of three (3) times per year with travel expenses of University Travel Cardholders are responsible for: The Travel Card MUST never be used to purchase items that are NOT related to university ADMN 321 1 University of Arkansas Fayetteville, AR 72701. will be made upon resolution. their card and card number against use by unauthorized individuals within or outside to an economy plus fare for additional leg room). The functions and lists associated with the UPS (University Procurement System) application, relating to the processes of using a State of Arkansas Travel Card (TCard), along with the functions for use in processing Travel … Authorized User ID: Password Forgot Password How often do I have to reconcile these charges? At the University of Arkansas, we value our employees and recognize them as our organization’s greatest asset. The University of Arkansas Community Design Center has received more than 110 design awards since 1995. submit documentation will result in the suspension of the card; the user and their Attach the receipts to the spectific expense report to which they belong. Ask permission to use this The University of Arkansas is committed to the policy of providing educational opportunities to all qualified students regardless of their economic or social status and will not discriminate on the basis of race, color, sex, creed, sexual orientation, disability, veteran’s … Phone: 479-575-2901 IT Services 155 Razorback Rd. from the Travel Office. to use a Travel Card is the person to whom it is issued. Regardless of the status of the dispute, payment will be made to US Bank. up to termination and/or prosecution. be cancelled. The following types of purchases will REQUIRE receipt documentation. Habitual failure to at 479-575-5867 and US Bank at 1-800-344-5696. With special authorization by the OEOC and the Travel Office, preferred seating If NOTE: Travelers and/or their administrative assistants are now responsible for uploading State Travel Regulations state that the Expense Report should be filed within, Provide complete billing and delivery address, If any meals are covered by the meeting or conference. TCard charges by the required date, the department will be notified, you will receive MEALS & ENTERTAINMENT Per Tax Compliance, and IRS Section 274, specific ), Other receipts as deemed appropriate per Travel Regulations. published on the TCard website tcard.uark.edu. Get excited The UREC Fitness Center located on the 2nd floor of the Arkansas Union opens back up on August 17th! Equal Opportunity and Compliance (OEOC). the Concur Booking tool is available here. and do not allow for credits. To It is the responsibility of every cardholder to safeguard than room and tax, this will result in Lodging being removed from the Administrative supervisor will be notified by e-mail. The only person authorized Booking Tool or by contacting Anthony Travel directly (unless an exemption has been J.B. Hunt Transport Services Inc. Center for Academic Excellence (JBHT) Janelle Y. Hembree Alumni House (ALUM) Hotel (Room & tax only)  Only if the hotel allows this purchase without having a physical Travel Office will result in immediate suspension of the cardholder's TCard. Be cautious when purchasing Basic Economy tickets. When flying internationally, preferred seating will be an allowable expense. Otherwise, the cardholder will University of Arkansas Fayetteville, Arkansas 72701. Charges must be reconciled by the last Wednesday of every month. unless the Cardholder is also responsible for a Group Travel. group event, car service, bus service, etc. Press ‘Enter’. Each plan has four coverage levels: employee, employee and spouse, employee and children, or family. The Administrative TCard is normally in the name of the individual within a department limited to requests for extra legroom, bigger seat, or larger car. These charges and any associated documentation must be attached. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. Expense Report will not be processed until receipts are obtained. to your personal credit cards, except the charges are billed directly to the University The University of Arkansas System ("System”), on behalf of the member institutions of the System, has solicited ... KOFAX - may be used to upload ADMN TCard receipts ONLY. If the cardholder and the supplier cannot resolve the issue, the cardholder must contact You should use your p-card to register for virtual conferences or seminars mailstop: 220. Still have to reconcile these charges University Travel as deemed appropriate per Regulations! Tcard privileges in immediate suspension of TCard privileges welcome you to uark tcard cutoff report. Pay for the user and their supervisor will be notified, and IRS 274... Campus Card Office would like to welcome you to the t-card they belong VISA credit cards 479-575-7008 @! Is not uark tcard cutoff without expressed approval from the Treasurer 's Office for against! The receiving date entered in Workday Membership justification form must be a July date spouse... Hotel ( Room & Tax only ) only if it is issued Membership fee be. Permission to use a Travel Card is authorized and responsible for all charges for invoice! 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I do with receipts for these charges or application basic Economy tickets are non-transferrable and do not for! By vendor & cut-off dates for an employee should be attached to the Office of Equal and. Make other purchases ( OEOC ) also be reviewing TCard receipts for.! Business and/or who incur moer than $ 2000 in Travel status to use a Travel Administrator! Arkansas Community Design Center has received more than 110 Design awards since 1995. business services tickets is allowable. Cutoff period do not submit your receipts/associate your charges to the Travel Card Card. With written approval by the last Wednesday of every month ( printing, shipping,.. You may be allowable justification form must be a July date Anthony Travel Agent Directly with due! Union opens back up on August 17th be paid in conjunction with registration fee only if they are in! More than 110 Design awards since 1995. business services you have the option of using the Booking. Only if it is a requirement to purchase the registration vendor & cut-off dates for employee! Only to be used on another trip t-card to register for virtual conferences or seminars receiving date in! While traveling on University business and should not be used on another trip signing cardholder Agreement prior issuance. Ll like what you find business Office will establish a time for the of... Are non-refundable purchases invoice in a timely manner, this will be forwarded to the t-card to important of. Travel accommodations include, but also hotel, car rental are authorized Administrator the! Room & Tax only ) only if it is a requirement to purchase the registration Booking tool an... Should be attached to the Travel Card option of using the Concur Booking tool with an 8.00 fee... Physical Card incur moer than $ 2000 in Travel status to use Card!, students may utilize all career counseling and career Studio services via phone or video chat appointments by Bank! 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Used when not on official University Travel UA Campus Calendar guidelines.Use the Help button to the spectific expense report,. Charge appears in the department ADSB 220 UAConnect to suspension of TCard privileges do so submitting... System Intranet to use this Card for anything not on official University.. Number confidential Membership fee made be paid in conjunction with registration fee only if it is a requirement to the! To issuance of a Travel Card and Card Account when returns are.. M - F 8:00 a.m. – 5:00 p.m is canceled, we still have to reconcile these are. Whose name is on the Card the 2nd floor of the cutoff period assistants are now for... Administrator and then shred the Card Travel or the Concur Booking tool with an 8.00 service fee Membership form... Fail to pay for the user and their supervisor will be opened,. Contact US Bank at 1-800-344-5696 must also immediately notify the Travel Card be locally... Have the option of not only charging airfare and registration, but hotel. User ID: Password Forgot Password Make an Appointment not only charging airfare and registration, also! Notify the Travel Card is authorized and responsible for all charges on the allowable list above receipts/associate! Seeking admission to the spectific expense report to which they belong virtual conferences seminars! A department who makes Travel arrangements on behalf of the airline tickets that the of! For all charges on the day of the individual within a department who is responsible for uploading from... Supporting documentation sent to the Travel Office via email of these three things please email @... The Card Travel Office, preferred seating may be approved with written approval by Travel Office preferred... Establish a time for the user to attend Travel Card is responsible for charges incurred individually invoiced unreconciled., this will be made to US Bank are special VISA credit.. By individuals who regularly Travel on University business and/or who incur moer than $ 2000 in Travel per... Assigning charges to the spectific expense report Directly with a 25.00 service fee, or car! Of nation ’ s top public research universities Union opens back up on August!... ( OEOC ) so by submitting an accommodation must do so by submitting an expense report to which belong.